Terms & Conditions and Privacy Policy

Part A — Terms & Conditions

1. Who this agreement is with

These Terms are between ClearBar (“we”, “us”, “the Company”) and the individual or business who creates a business owner account (“you”, “the Business Owner”). By creating an account you accept these Terms in full.

Where you invite an accountant, bookkeeper, or other professional to connect to your account (“the Accountant”), you confirm you have the authority to share the invoice and VAT data described below with them. Accountants access the platform under these same Terms via the connection you approve; their own professional obligations to you remain governed by their separate engagement with you.

2. What the service is

ClearBar is a communication tool that lets a business owner record sales, purchase invoices, and VAT figures, and lets a connected accountant mark each item as verified or missing/queried. The platform then displays a P&L summary and VAT calculation based on the figures entered.

This is not accounting software, tax advice, or a substitute for a qualified accountant.

We do not check, audit, verify, or guarantee the accuracy of any figure entered by you or reviewed by your accountant. All figures, P&L outputs, and VAT calculations must be checked and submitted by a qualified, professional accountant before being relied on or filed with any tax authority. Use of this tool does not discharge you or your accountant of any legal, tax, or regulatory obligation.

3. Subscription, trial, and fees

• New accounts receive a free trial period of 30 days from sign-up.
• After the trial, continued use requires a paid monthly subscription of £15/month, billed in advance, auto-renewing each month until cancelled.
• Fees are shown at sign-up/checkout and may change with at least 30 days’ notice to active subscribers.
• You may cancel at any time; cancellation takes effect at the end of the current billing period. No partial-month refunds are given except where required by law.
• Payment is processed by a third-party payment provider (e.g. Stripe). We do not store your card or bank details.

4. Your responsibilities

• You are responsible for the accuracy of all figures you enter. We are not liable for errors, omissions, or misstatements in data you input.
• You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account.
• You must not use the service for any unlawful purpose or attempt to access another user’s account or data without authorisation.
• It is your responsibility to manage and download any data you may need in future, using the export features supplied within the app (Settings → Export your data). We are not responsible for data that is no longer available once it has been deleted in line with the retention policy set out in the Privacy Policy below.

5. Accountant access

Accountants gain access only via a connection request sent to the business owner’s registered email address and accepted by the business owner. The accountant’s access is limited to the audit page (invoice/VAT/P&L data and verification status) described in the Privacy Policy below. We take no responsibility for the professional advice, conduct, or output of any accountant, whether or not connected via the platform.

6. Limitation of liability

To the maximum extent permitted by law:

• The service is provided “as is” without warranties of accuracy, completeness, or fitness for a particular purpose.
• We are not liable for any loss (including financial loss, penalties, fines, or tax liabilities) arising from reliance on figures, calculations, or verification statuses shown in the app.
• Our total liability to you for any claim arising from your use of the service is limited to the fees you paid us in the 12 months preceding the claim.
• Nothing in these Terms excludes liability that cannot be excluded by law (e.g. for fraud or death/personal injury caused by negligence).

7. Termination

We may suspend or terminate your account for breach of these Terms, non-payment, or misuse of the service. You may close your account at any time; see the Privacy Policy for what happens to your data afterward.

8. Changes to these Terms

We may update these Terms from time to time. Material changes will be notified by email or in-app notice before they take effect. Continued use after changes take effect constitutes acceptance.

9. Governing law

These Terms are governed by the laws of England and Wales, and any disputes are subject to the exclusive jurisdiction of the courts of England and Wales.

10. Contact

ClearBar — 108 Beaufort Road, Southbourne, BH6 5AP — andy@theredan.bar